HR Administrator

HR Administrator
Location: London NW11
Salary: £35,000 - £40,000
5 days Office working, no option for Hybrid
Contract Type: Full-time, Permanent

HR Administrator
Our client seeks an HR Administrator to join our Operations Team. Reporting to the Head of Finance, you will contribute to delivering our exciting vision to set a new benchmark in duty free retailing.
Our award-winning stores are in the newly opened state of the art L.F. Wade airport on the island of Bermuda.
This will be an excellent opportunity for you if the prospect of joining an entrepreneurial owner led business with a real sense of purpose excites you. We are a small team with where the contribution of each member of the team counts and is equally valued.

Role Overview
We are looking for a reliable and highly organized HR Administrator to support our office operations. The HR Administrator will be responsible for managing a team of Circa 25/30 staff overseas based in their award-winning retail store in Bermuda.
The ideal candidate will be detail-oriented, proactive, and able to manage multiple tasks simultaneously. It is an important role as information entered our spreadsheets and systems must be accurate, up to date and accessible for team members.
The ideal candidate will need to have a good understanding of processes and numbers with a general understanding of payroll.  Also, strong computer skills are needed especially in Microsoft Excel and able to type quickly with a keen eye for detail.

Key responsibilities: The business employ Circa 25/30 staff overseas in their award-winning retail store in Bermuda.

Recruitment
Draft job descriptions including candidate profiles, days and hours of work.
Place adverts for roles and manage response accordingly.
Manage relationships with recruitment agencies where appropriate.
Book and manage interviews undertaken by management team
Manage second interview process and job offers.

Onboarding
Collate all relevant paperwork from the candidate to ensure that an appropriate offer can be made.
Deal with all onboarding documents including offer, contract of employment and pension.
Ensure all documents are signed and returned.
Deal with security pass applications – this is a significant part of the role due to the
Security within an airport environment.
Reference checking – extensive referencing back 5 years to meet security requirements.

Payroll
Download hours from the checking in-sheets onto excel.
Check hours, holidays and sick days.
Ensure that all processes are followed to pass accurate date to the Accounts Dept based in London.
Once payroll is run, send payslips to staff. Office Administration: Manage office supplies and inventory, ensuring stock levels are adequate. Maintain office organization and cleanliness. Process incoming and outgoing mail and packages. Document Management: Handle filing, scanning, and archiving of company documents. Assist with preparing reports. Maintain confidential files and sensitive information securely. Scheduling & Coordination: Organize meetings, appointments, and travel arrangements for staff. Coordinate internal events and activities. Communication: Answer phone calls and respond to emails in a professional manner. Relay messages, provide information, and direct queries to the appropriate departments or individuals. Assist with internal communication between teams. Data Entry & Database Management: Enter and update data into company systems. Maintain accurate records and files, ensuring all information is up to date.

Candidate specification:
Essential criteria:
Degree, preferably in HR or related.
IPD qualified – preferred, or an interest in pursuing an IPD, Personal skills:
3 years minimum experience in an HR Admin role. In a retail environment preferred.
Experience of on-boarding volume/retail staff essential
Knowledge of payroll, holidays, sick and pensions essential
Proficient in Microsoft Excel, well understanding and practical with the basic calculation formular, standard unify format, accurate data entry
Looking at the details, make sure all the information adding to the spreadsheet or system accurately
Open minded and willing to learn
Stick with the process and help define the process, make sure the information is up to date.
flexible approach to working within the team, managing evolving responsibilities
Self-organize and motivate, comfortable and able to work independently as well as part of a team
Critical thinking, to understand the information the supplier/ factory shared with us reasonable
Mature and able to apply critical thinking to problem solve
Proactive and able to contribute to improving our methods, processes and outcomes